A picnic is one of the most used and fun ways to hold a fundraiser for a good cause. It gives people the opportunity to enjoy fresh air, spend quality time with their family, and also meet other people. In addition, you can ticket the picnic to raise funds for your chosen charity. Apart from the tickets, you can also incorporate numerous other activities to collect funds for the cause. However, like with any other event, you need to make sure your arrangements are in order.
A good charity picnic requires a lot of planning and effort. It’s not something you can just do on the fly. You should have all your ducks in a row well in advance for a successful picnic. Here are a few planning tips you should follow.
Choose the right venue and time
The right venue and season can make a huge difference in how many people attend your event. Spring is right around the corner, so the next couple of months are the perfect time for a picnic in most places.
In addition, pick the right place for your charity picnic. Make sure it isn’t inconvenient for families to travel to. However, you also need to make sure there is ample space and greenery for a proper picnic environment. Also get the relevant permits at this stage, complete with agreements for what types of activities will be there.
Figure out the logistics
Work out a plan for the stalls, refreshment areas, and game areas at the picnic. You need to figure out the logistics and make sure you have a few vendors on board for transporting equipment and setting things up.
Also talk to the venue owners about storage and setup. You’ll need to have the space a day or two before to have everything set up in time for your picnic. This is also the time to discuss whether alcoholic beverages are allowed at the venue, and what permits are involved for said drinks and other arrangements.
Send out invites
Once you have these major issues ironed out, you can send out the invites. Spread the word on social media, and through email. Also make a few posters and put them up around town. Have people sign up for your picnic, and redirect them to your ticket portal. Make sure you include multiple payment options for people’s convenience.
Your invitation itself should be attractive and showcase the spirit of the event. When you have a color scheme and theme in mind, choose suitable invitation templates from PosterMyWall and customize them according to your needs.
Work with a theme
If you work with a theme, it’ll make things much easier. You can work out the decor, the refreshments, and activities according to this theme. You should also communicate this theme to your attendees and encourage them to dress accordingly.
Make sure you don’t go overboard and choose something that is easy to do. For example, you can have a set color scheme or you can include something fun like creative hats or hairstyles. You can even make this an activity and reward the people who follow the theme in its closest spirit.
Arrange some entertainment
A charity picnic should not just have some food and be done with it. You need to entice visitors with some fun activities. Have a few stalls with fun carnival games in place. Also include some games for children. Set up a face painting stall, and some crafts stalls as well, so that people have something to do.
Also arrange some musical performances and something like an open mic to encourage everyone to gather together in one place. This will create a nice communal experience for everyone involved.
Get some great food vendors
Food is obviously the cornerstone of a good picnic. So, reach out to some food vendors and get them on board. Have them set up stalls at your event, with some of their proceeds going to charity, and the rest to their costs. You can also use this as an opportunity to promote local businesses and choose a few small food vendors in the area.
This will not only give them business, but also let you have a decent variety of food at your charity picnic. Try to have diverse cuisines present to truly offer a unique experience.
Set up a donation stall
While the tickets and food will generate some decent funds, you should also set up a donation stall. Have a representative from the charity at this stall to generate awareness about your cause. This will not only promote the cause, but also encourage more donations at the spot.
Put a few brochures at this stall as well, so that people can take them and share them with others. This will help the charity in the future as well.
In conclusion, there is a lot of planning involved in a charity picnic. However, the above tips give you some great ideas for a successful event.
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